Club Officers
v The Club President oversees club operations and upholds the Club Charter. The President’s decisions can be overruled by a majority vote of Tier 2 members. The President is elected from Tier 2 members by a majority vote of Tier 2 members. The President cannot be reelected except by a unanimous vote by all club members. Member of the Board of Review
v Vice-President acts in the place of the President if the President is not able to fulfill his duties any given week. Acts as the Chief Engineer for the club, helping teams when necessary. Appointed by the president. Chairman of the Board of Review.
v The Event Organizer organizes all events that club members participate in (builds, fundraisers, etc.). The Organizer is in charge of any administrative duties involved with events. The Organizer gets final say at events but can be overruled by the President. The Organizer works with the Treasurer to obtain money and materials needed for events. The Organizer is elected by the entire club and assumes office upon approval by Club President. Member of the Board of Review.
v The Treasurer handles and keeps records of all financial aspects of the club. The Treasurer is responsible for all fundraising efforts. The Treasurer works with the Organizer in keeping track of money and materials involved in events. The Treasurer is elected by the entire club and assumes office upon approval by Club President. Member of the Board of Review
v The Team Captains represent their team and get final say amongst team members but can be overruled by a majority vote. The Captains oversee their team’s activities and are responsible for keeping their team organized. The members of each team choose their Captain pending approval by Club President.
Board of Review
v A minimum of one week prior to any competition, all teams planning to attend must present the Board of Review with: completed Documentation, proof that the robot functions properly, a demonstration of safety procedures, and have an appointed driver. Each team member must demonstrate a basic understanding of the robot’s design, functions, and strategy.
v All decisions made by the Board of review require a majority vote. In the case of a tie, the presenting team is entitled to submit the proper items to the Board again, after which the Chairman will decide for the Board. Should any member of the Board be a member of the submitting team, either the President or a tier 2 member not in the team will fill their place.
Modus Operandi
v The Club will have three tiers of membership. Tier 1 will consist of all club members and the Team Engineers. Tier 2 will consist of the Team Captains, the Event Organizer, the Treasurer and the Vice President. Tier 3 will consist of the Club President, the Parents, and any other adults involved in the Club.
v Tier 3 members will act as mentors and guides and are not allowed to mandate changes in robots.
v Tier 2 members can initiate an impeachment vote of the President, but they must have an elected replacement ready. All club members must participate in the vote.
v Candidates for the positions of Treasurer, Event Organizer, and President must have been club members for one year.
v Persons cannot be excluded from participating without probable cause.
v Only the members of a team that built a robot participating in an event may attend that event with the exception of the President and the Organizer.
v Each team will have a minimum of two members and a maximum of five.
v Each team may only be involved with one incomplete robot at a time. A complete robot is defined as fully functional, possessing an adequate safety device, and has a team member selected to drive the robot.
v In order to start building a robot, a team must have most of its fundraising completed and be granted approval by the Board of Review after submitting a report detailing the robot’s design and estimated cost.
v Teams are required to keep the Board of Review and President up to date with any and all progress on their robot and fundraising efforts.
Presidential Limitations and Qualifications
v The President shall be restricted from creating any team or teams independent of any restrictions set forth in this document. The president may participate in any individual team activities.
v The President must not neglect his or her presidential duties in the participation in any team.
v The President may also perform the duties of either the Treasurer or the Organizer provided that no suitable member is appointed. The president will not be permitted to perform the duties of both positions.
v Should the President perform the duties of Treasurer or Organizer he or she will be restricted from joining a team.
v The candidates for the position of President must have previously been club members for two years or have shown enough merit to warrant a nomination by the former Club President.
v The next year’s President must be elected no later than one month before the end of the current school year in order to give the previous President time to transition out of office.
v The elected President will assume office immediately after the school year has ended. The new Treasurer and Organizer must be elected by this time and the chairman of the board of review must also be appointed by this time.
Financial Policy
v All club finances will be kept in a club account. Each team will be allocated a sum of money equal to the funds raised by this team. Any additional funds requested must be approved by the Board of Review.
v Money and materials that do not belong to any specific team will be available to all teams from the club account on a first come first served basis once the team has obtained the Board’s approval.
v The Treasurer has the right to prevent withdrawal of money from the club account in order to pay any fees, taxes, or other charges attributed to the whole of the engineering club.
v Each team is responsible for paying any fees, taxes, or other charges attributed to their robot and/or team. This includes but is not limited to registration fees, shipping charges and trip expenses.
v Each team must have probable cause in order to withdraw money from the club account.
v Each team will submit a request to the Treasurer to obtain or order any and all parts or materials.
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